Mail Merging using Outlook Profiles
This guide will show you how to create a separate Outlook profile for additional mailbox such as a Shared Mailbox to use with mail merging.
1. Go to Control Panel (Start menu and type in Control Panel)
2. Change the view at the top right to View by: Large Icons
3. Select: Mail (Microsoft Outlook)
4. Select the Show Profiles button
5. Click on Add button
6. Give a Profile name for the profile you will use for mail merge. Ideally should reflect the email address that will be used to mail merge from. For example this is for NPQAssesmets@teachfirst.org.uk so profile name is set as NPQ.
7. Click OK
8. Type in any name for the Your name field (can be anything such as NPQ Assessment) and for the email address field type in the email address you need to mail merge from EG: NPQassessments@teachfirst.org.uk, leave the password field blank
8. Click Next
9. Here you will be prompted to sign in and authenticate. Use your normal Teach First email address and password to authenticate here and not the email you will use for mail merge.
9. Ensure "Prompt for a profile to be used" is checked and click Apply then click OK. (This will prompt you with a profile to use everytime you start up Outlook incase you need to go back to using your normal TF email account)
10. Now you can start up Outlook and you can choose the mail merge profile each time you need to mail merge from this email address.
