How to share your form to collect survey responses
With Microsoft Forms, you can send your form to others and collect their responses in a few different ways, depending upon your needs.
Send and collect responses options
You can copy a link to the form that you
created and paste it into a shared area, send a QR-code for your form, embed the form directly into a blog or web page, or send the form link in an email. By clicking the link or scanning the QR code, people can respond to the form and submit their answers using their desktop or mobile web browser. You can also choose options to allow anyone to submit responses or restrict responses to only people within your organization.
Choose who can respond
Only people in my organisation can respond (default - automatically collects responder information)
By default, only people within Teach First can
submit responses to your form. This will require them to log into their Teach First account before they can respond to your form. As logging in is required, it is possible to automatically collect the name and email address in your form, as such you do not need to request this information in your form. It is possible to disable the default behaviour and choose not to automatically collect the name and email address of logged in users. This can be done by adjusting the form settings, however responders will not know which setting you have set. For a truely transparent and anonymous form, consider using the option below instead.
Anyone with the link can respond (completely anonymous responses)
If you want to allow anyone to submit responses, change the drop-down option from Only people in my organization can respond to Anyone with the link can respond. You can toggle between these two settings by clicking the drop-down. This option will allow anonymous responses (as people do not need to log in), so if a name or email address is required, you will need to ask this in the form. No automatic data collection occurs with this option - even if a user is logged into their Teach First account.
Note: Anyone with the link address will be able to see and complete your form. Be sure you're comfortable sharing the contents before changing this default option.
Send a form link to others
If you don’t have the email addresses of the people you want to view your form, or if you don’t want to use email for this purpose, you can easily copy a custom link that lets you send your form to others.
1. In Microsoft Forms, open the form you want to
send.
2. Click Share.
3. Make sure the Link button is selected and then
click Copy next to the text box that displays a form URL.
4. Copy and then paste this link wherever your
intended audience can see and click it to gain access to your form (for example, a shared class notebook).
Send a form QR code
1. In Microsoft Forms, open the form you want to
send.
2. Click Share.
3. Click the QR button to view a QR code for your
form.
4. Click Download and then paste this link wherever
your intended audience can scan it with a QR code scanner, such as a mobile device, to gain access to your form (for example, a shared class notebook).
Embed in a webpage
1. In Microsoft Forms, open the form you want to
send.
2. Click Share.
3. Click the Embed button.
4. Click Copy next to the text box that displays the
embed code and then type or paste this embed code into a blog or web page to embed your form within the document.
Invite others to view your form through email
1. In Microsoft Forms, open the form you want to
send.
2. Click Share.
3. Click the Email button.
4. Your default email editing application opens.
Note, you might see a security prompt letting you know an application is trying to open your email editor.
5. In the To box of your email editor, type the email
addresses of the people you want to view your form. Microsoft Forms includes a brief note for the recipient in the email body so they have proper context for your invitation and a link to your form.
6. When you’re ready to send your form or quiz
invitation, click Send.
Note: Anyone who receives the form link through email
will be able to forward that email to other people where they can see and complete your form. Be sure you're comfortable sharing the contents before sending the link.