How to create events on the Community Website
Description: In this article we will look at creating different types of events on the Community Site.
Below is an explanation of different types of events followed by guidance on setting them up.
Single event - A one-off or stand-alone event, not part of a greater series. E.g a social event
Master event - A larger event which will have multiple mini events within it. E.g a conference.
Session event - Small events that are part of a larger event. E.g A CPD session at a conference.
Creating a single or master event
Login to the Community Website and click "create your own content". Here you’ll be asked to choose what kind
of post you’d like to create: select event and the type of event you’d like to create.
Fill out the About tab with the details of the event, including the name of the event, when it’s happening, and a description. You are also able to fill out a schedule/agenda for the event. If including a schedule for the event, use the first row of cells as headers for the table. E.g. item, time.
The Taxonomy tab on the left allows you to specify what type of event it is, e.g a social, as well as which cohort your event is aimed at.
The Location tab is to specify where your event is taking place. To add a location in the Venue bar, the venue must be listed in Salesforce.
The Specification tab controls the RSVP settings, as well as subject restrictions. If you choose to restrict the event for a certain subject category the event will still be public, but only certain users will be able see the "register" button. You will need to complete the RSVP details before you continue, including both a date and time for when RSPV registration opens. You are able to publish your event before you open registration, similar to a "save the date" note.
The Place Allocation tab allows you to restrict the number of total sign ups, as well as registrations by cohort.
You also have the option of scheduling your event’s publication. If you would like to publish it immediately, leave this blank.
Creating a master event
Creating a master event on the Community Website uses the same process listed above for single events. You must create the master event before any sessions.
Creating a session event
Login to the Community Website and click "create your own content". Here you’ll be asked to choose what kind
of post you’d like to create: select event and the type of event you’d like to create as "session".
After selecting your event type as "session", you will need to attach the session to the existing master event. It is important you create an event on the Community Website for each session you run to ensure accurate attendance data is recorded. Fill out the details of your event in the About tab as with single and master events, and publish.
If you have any further questions about creating events on the Community Website, please contact communitywebsite@teachfirst.org.uk.
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